Employee Resignation Letter
A letter for an employee to resign, giving notice, a last working day and a handover offer.
Choose a design
The same document in 9 designs, same content and editable fields, different styling. Pick the design you like and download that version. Click any design to preview it larger before downloading. The Sample card shows a completed example, filled in with sample details.
Classic Navy
Executive Charcoal
Modern Minimal
Compact
Burgundy
Forest
Teal Professional
Warm Copper
Mono
Sample
Download this template
Choose the file you need, then download it. No sign-up, no payment.
What’s Included in This Resource
Every resource on The Office File provides a complete toolkit rather than an empty, unhelpful document shell:
- Editable Microsoft Word (.docx) template (182 KB)
- Printable PDF version (71 KB)
Sample included: Example: Employee Resignation Letter in use. Resigning in writing: notice period, last working day, handover offer and a request for confirmation of final pay and leave.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Address the letter
Write the manager's name, the date, and the role being resigned from.
2. Give notice
State the resignation, the notice period and the last working day.
3. Offer a handover
Offer to hand over work and note anything the manager should know before the last day.
4. Keep a copy
Sign the letter, send the original to the manager, and keep a copy for your own records.