Organizational Chart
A table-based organizational chart showing the structure of a business, from the board down through department heads to each team, with a full reporting lines table for every role.
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What’s Included in This Resource
Every resource on The Office File provides a complete toolkit rather than an empty, unhelpful document shell:
- Editable Microsoft Word (.docx) template (183 KB)
- Printable PDF version (106 KB)
Sample included: Example: Organizational Chart in use. The completed example shows a fictional company chart filled in with a board, a chief executive, four department heads, and their teams, with matching reporting lines and department responsibilities.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Fill in the chart boxes
Type your own job titles and names over each blue [field] in the chart, starting with the board and the chief executive and working down through the department heads to each team.
2. Complete the reporting lines table
For every role on the chart, record who it reports to and which department it sits in, so the table and the chart always agree.
3. Adapt the structure to fit
Add a box and a table row for each new role, delete the boxes and rows for roles that do not exist, and rename departments everywhere they appear. Mark any unfilled role as [Vacant].
4. Approve and keep it current
Have the chart approved, record the approval in Document control, and review it whenever someone joins, leaves, or changes role, and at least every 6 months.