Salary Revision Letter
A letter confirming a salary change, with the current and new salary, effective date and reason.
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What’s Included in This Resource
Every resource on The Office File provides a complete toolkit rather than an empty, unhelpful document shell:
- Editable Microsoft Word (.docx) template (182 KB)
- Printable PDF version (55 KB)
Sample included: Example: Salary Revision Letter in use. Confirming a pay change in writing: current salary, new salary, effective date and reason, with confirmation that other terms are unchanged.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Address the letter
Write the employee's name and address, the date, and the salary change being confirmed.
2. Set out the new salary
Fill in the current salary, the new salary, the change amount and the effective date.
3. Give the reason
Write the reason for the change, such as an annual review, performance or a market adjustment.
4. Send and file the acceptance
Send the letter, ask the employee to sign the acceptance, and file the signed copy.