Non-Disclosure Agreement Template
A general-purpose agreement template for handling confidential information.
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What’s Included in This Resource
Every resource on The Office File provides a complete toolkit rather than an empty, unhelpful document shell:
- Editable Microsoft Word (.docx) template (43 KB)
- Printable PDF version (72 KB)
Sample included: Example: Non-Disclosure Agreement Template in use. Recording how confidential information shared between two parties is handled: what is covered, permitted disclosures, term, and signatures.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Name both parties
Record the disclosing party, receiving party, and agreement date.
2. Describe the information covered
Write what counts as confidential information, and what is excluded.
3. State permitted disclosures
List who may receive the information and under what conditions.
4. Sign and date both sides
Record the term and signatures for both parties.
About This Template
A written agreement prevents the misunderstandings that damage business relationships. This template sets out the parties, scope, obligations, payment terms, and duration in clear language, so both sides know exactly what was agreed. Get it signed before work starts, not after problems arise.
Recording how confidential information shared between two parties is handled: what is covered, permitted disclosures, term, and signatures.
When to Use This Template
- Formalising the terms before starting work with a new client or supplier
- Protecting both parties with clear clauses on scope changes and termination
- Providing a reference document when disagreements about 'what was agreed' arise
- Defining deliverables, timelines, and payment terms in writing
- Renewing or amending terms with a clear amendment trail
Key Sections Explained
Understanding what goes in each part of the document helps you fill it in correctly the first time:
Scope and deliverables
Exactly what will be provided, to what standard, and by when. Attach detailed specs rather than cramming them in.
Duration and termination
How long the agreement lasts, how it renews, and how either party can end it fairly.
Payment terms
Amounts, schedule, invoicing process, and what happens on late payment. Money terms deserve their own clear section.
Signatures
Dated signatures of authorised representatives, making the agreement binding and complete.
Parties
The full legal names and addresses of everyone bound by the agreement, precision here avoids identity disputes.
Frequently Asked Questions
When should the agreement be signed?
Before work begins or money changes hands. An agreement signed after the fact is better than none, but it cannot retroactively create the clarity you needed at the start.
What if the other party wants changes?
Negotiate the specific clauses, initial each amendment, and ensure both parties sign the final version. Verbal side-agreements undermine the whole point of writing it down.
How do we handle renewals?
Build the renewal terms into the original agreement, automatic, opt-in, or renegotiated, so the end date does not arrive as a surprise to either side.
Do we need a lawyer to review this?
For high-value, long-term, or unusual arrangements, yes. For routine engagements, a well-structured template like this covers the essentials, but it is not legal advice.